Rectory & Rhinelander Bldg
Administration

Vestry Meeting

June 21, 2010 Minutes

PRESENT:  Rector Michael Phillips, Hal Barth, Virginia Borland, James Daubs, Jean Geater, Rob Ingraham, Suzanne Julig, Warden Steve Knight, Liz Poole, Carol Stevenson, Warden Bea Tompkins, Susan Valdes-Dapena

ABSENT:  Alden Prouty, Jim Synk

GUESTS:  The Rev. Jeanne Person, Associate Rector

Rector Michael Phillips called the meeting to order and led the Vestry in prayer. 

James Daubs offered to present the spiritual reflection at the July meeting of the Vestry.   

Transitions – Rev. Jeanne Person told the Vestry she’ll be leaving her position as Associate Rector at Holy Trinity to accept a position at the Center for Christian Spirituality at General Theological Seminary, where she had been working part-time.  She will also be available for weekend retreats through the Center.  She stressed that this is very satisfying work and a good move for her.  Jeanne also thanked the Vestry for their support and asked that everyone welcome the Lilly fellow, R.C. Laird, and his wife, Angie.  Jeanne’s last Sunday will be July 18.  As is her custom, she will host an ice cream social that day during coffee hour.

Rev. R.C. Laird will begin work at Holy Trinity on July 1, in an internship program through the Lilly Foundation.  Michael read the Vestry a letter he drafted to the parish, introducing them to R.C.  Jeanne’s letter to the parish will appear on the other side.

May Vestry Meeting Minutes -- MOTION made and PASSED to approve the Minutes of the May meeting of the Vestry as revised.

Treasurer’s Report – In Treasurer Rob Morton’s absence, Michael distributed the parish financials from January through mid-June 2010.  The Vestry noted that while expenses have been well-controlled, our income is not as high as projected.  MOTION made and PASSED to accept the Treasurer’s Report as submitted. 

In July, Triangle Theatre will present a report to the Vestry, including financials.

Diocesan Assessment Arrears Update – Warden Bea Tomkpins told the Vestry that 23 pledges have been made toward paying our arrears, for a total of $12,673.  We need to stress the topic of arrears in the Sunday bulletins and on the parish web site, plus provide an example in the Rector’s Diary of how the Diocesan assessment funds are used.

 

Reports --

Property – Rob Ingraham stated that the paving material for St. Francis walk has been chosen and the contractor is ready to start work.  A consultant is going to evaluate the fire safety and means of egress from the 87th St. apartments.  Carol Stevenson mentioned that the downstairs kitchen cabinets are rusted and falling apart.  Michael said that one of the Neighborhood Supper volunteers works for an interior design firm that might be willing to revamp the kitchen for us as a pro bono project.  He will follow up with her.

Newcomers/Membership Development – Warden Steve Knight reported there was a meeting in late May and group members were asked to research ways to increase membership.  They’ll meet once this summer as well.

Neighborhood Ministries – Bea announced that the University Glee Club fundraiser netted approximately $4,000.  Liz Poole mentioned that another round of paperwork has been submitted for the 2009 grant awarded to HTNC by the office of State Senator Liz Krueger. 

Pledge Campaign – Michael told the Vestry that Nikki Chase-Levin will be one of the co-chairs for this effort.  An additional co-chair will be chosen.  The committee is meeting next Wednesday.

Adult Christian Education (ACE) – Carol Stevenson announced that the August film festival will focus on the theme of doubt.  Sunday ACE programs will resume in October, focusing on the spirituality of different religious orders and ideally having a member of each order attend the session.  Wednesday evenings in September will feature the medieval version of the play Everyman, including a staged reading organized by parishioner and Triangle Theatre member Dudley Stone.  October sessions will be about heaven and hell.  November sessions will involve discussion of current events drawn from the “Beliefs” column in the New York Times.

Communications – Rob said parishioner Pat Voel has designed new posters for the vitrines.  He passed a work-in-progress version around for the Vestry’s review.  The next issue of Triptych will focus on the Sabbath, exploring it from different points of view.  It will be available mostly online.  Rob asked the Vestry to email any good parish-related photos to Dave for the parish web site.

Carpenter’s Kids – Susan Valdes-Dapena distributed copies of the Carpenter’s Kids newsletter featuring her article about our Lenten discipline of compassionate fasting and donating the money saved to Carpenter’s Kids.  The check for the cow has been sent. 

Children/Youth – Michael reported on the meeting to enliven the Sunday school program.  Sunday school will now start at 10:30am and end at a set time, when the children will join the 10:30 service in progress.  The group is researching new curricula and new teachers.  The atrium program will remain at 9:30.

Fundraisers – Virginia Borland said the next May Fair will be May 7, 2011.  There will be four “point people” to manage it.  The group would like Erlinda to be in charge of vendors as she was this year.  Jim Synk has offered to be the point person for the Holy Trinity table, Steve will be the “day of” person and Janis Ewing is a possible set-up person.  The Carl Schurz Park tour and garden party was great and netted $600.  Virginia mentioned that perhaps it should have been publicized more and that maybe we need a PR committee.  The fall fundraiser will be a wine and cheese event.

Wardens’ Report

Pride March – Steve reminded the Vestry that Holy Trinity is officially a welcoming parish for the LGBT community and invited all Vestry members to participate in the Pride March on Sunday, June 27. 

Decisions

Columbarium Application -- The consensus of the Vestry was that it is fine for parishioner Jackie Albert to purchase space in the columbarium for the ashes of her daughter’s mother-in-law.  It was also agreed that there should be an official, written policy about who is eligible to purchase space and whose remains can be place there.  James Daubs and Liz volunteered to present a policy in draft form at the July meeting of the Vestry.

Water Meter Financing -- Parishioner Franny Eberhart would like permission to apply to the Property Support Office of the Diocese for funding of part of the cost of installing a water meter at Holy Trinity, as required by the city. MOTION made and PASSED for Franny to apply for funding.

Reiger Renovation Letter – Michael handed out copies of the letter, written by parishioner Betsy Forster, asking for donations to cover additional expenses.  MOTION made and PASSED to approve the letter, provided the salutation is changed to “Dear Fellow Parishioners and Friends” or there are two versions, one to parishioners and the other to friends of the parish.

Rector’s Report

Vestry welcome for Lairds – Michael asked the Vestry to each team up with another Vestry member and do something to welcome R.C. and Angie Laird between July 1 and September.  He also asked everyone to share any ideas they have for Jeanne’s farewell.

Summer schedule for 6pm service – The 6pm congregation decided as a group that services in July, August and on Labor Day will be held outside.

Miscellaneous

Carol is going to ask Minister of Music Stephen Hamilton to include a breakdown of the music budget, year to date, when he makes his annual presentation to the Vestry in July.

Suzanne Julig is exploring our options for selling the Jimmy Ernst painting, including auction houses and a private art dealer.  MOTION made and PASSED to try and sell the painting.  Michael pointed out that while it’s the Vestry’s decision about what to do with the proceeds, he recommends we put it back into the endowment. 

Next Regular Vestry Meeting – Monday, July 19 at 7pm in the Choir Room.

There being no further business to come before the Vestry, MOTION made and PASSED to adjourn.

Michael closed the meeting with a prayer.

Respectfully submitted,

Liz Poole

Clerk