Rectory & Rhinelander Bldg
Administration

SEPTEMBER 20, 2010

FINAL MINUTES

 

 

PRESENT:  Rector Michael Phillips, Hal Barth, Virginia Borland, James Daubs, Jean Geater, Rob Ingraham, Suzanne Julig, Warden Steve Knight, Liz Poole, Alden Prouty, Carol Stevenson, Jim Synk, Warden Bea Tompkins, Susan Valdes-Dapena

 

Rector Michael Phillips called the meeting to order and led the Vestry in prayer. 

 

Susan Valdez-Dapena presented the spiritual reflection. 

 

July Vestry Meeting Minutes -- MOTION made and PASSED to approve the Minutes of the June meeting of the Vestry as submitted.

 

Treasurer’s Report – In Treasurer Rob Morton’s absence, Michael distributed the parish year-to-date financials.  There was much discussion about the shortfall in pledge and plate income, possibly due to people’s summer travel schedules.  Liz Poole volunteered to write a reminder for the Sunday bulletin urging parishioners to keep up with their pledge payments.  Due to family pressures, Treasurer Rob Morton has expressed his regret at not being able to provide the Vestry with needed reports.  The Rector will address this issue and make a recommendation at the October meeting.

 

MOTION made and PASSED to accept the year-to-date financials as submitted.

 

Reports

Property – Rob Ingraham has received two bids of the water meter installation.  Parishioner Franny Eberhart recommends the low bidder, who submitted an estimate of $14,500.  Holy Trinity has received a loan of $5,000 to help with the cost of the installation.  The city will reimburse the church for part of the cost of the water meter itself.  There is black mold in the bell tower.  Rob has a bid of $6,500 from a firm that has worked for the church before. They will remove the plaster down to the brick and do a thorough mold removal, plus take steps to make sure it doesn’t come back. Franny recommend this company, Abatech, as well.  Jean Geater will check on how much money we’ve withdrawn from the Property Preservation Trust and how much more we can take this year.  She’ll email this information to the Vestry.

 

MOTION made and PASSED to accept the two bids, contingent on funds being available in the Property Preservation Trust.

 

The Organ Restoration Project will require heavy scaffolding around the organ, which will put extra pressure on the floor.  There will be a meeting with Bill Stivale about how to shore up the floor during this project.  Monies for this should come from the Organ Restoration Fund.

Membership Development – Jim Synk said 10 newcomer cards have come in recently.  The next newcomer brunch will be in December.  The parish growth committee will meet again soon.

Neighborhood Ministries – Michael stated that the Thanksgiving team will be meeting on September 28.  Parishioner Lydia Colon and Patricia Baker from St. Joseph’s Church will lead this effort.   Liz Poole is working on Episcopal Charities grant applications as well as applying for grant monies from the Manhattan Chamber of Commerce.  There will be an HTNC fundraiser on October 30 – a Halloween party for children and adults.

Pledge Campaign – The campaign will begin on October 17 and end on November 21.  The committee will meet before the next Vestry meeting to finalize their plans. 

Adult Christian Education (ACE) – James Daubs announced that the August film festival drew 10 to 15 parishioners each Wednesday.  There will be a staged reading of the play Everyman this week, with discussion to follow next week.  Sunday morning ACE begins on October 3. There will be a speaker each week from a different religious order.  The parish retreat is this coming weekend, focusing on the biblical concept of “neighbor.” 

Communications – Rob stated that the next issue of Triptych is on schedule and he will step in as co-ordinator since the Rev. Jeanne Person, who used to do that,  is no longer at Holy Trinity.  Lilly fellow RC Laird and Parish Administrator Erlinda Brent are trying to learn html so they can post items on the parish website.

Carpenter’s Kids – Susan Valdes-Dapena stated that the cow for Chitelela parish has been paid for and will be sent as soon as there are 10 cows ready for shipment.

Children/Youth – Suzanne Julig told the Vestry she is trying to encourage families with children to come help prepare the Thanksgiving meal we deliver to our homebound neighbors.  She is also trying to get new families to attend Advent Crafts Night and the HTNC Halloween fund-raiser.  Jim mentioned that we still need Sunday school teachers and asked the Vestry to pass this information along.  There is a great new curriculum and 19 kids attended yesterday. 

Hospitality – Hal Barth said the Hospitality Committee members are sick of cleaning out spoiled food from the upstairs refrigerator.  It was resolved that Michael would ask Ozell to discard all perishables that are in that refrigerator on Sunday evenings.  Hal will check with committee member Jackie Price on whether this is an acceptable solution. Fundraisers – Virginia Borland reported that Lillian Bunth has resigned as head of the Thrift Shop, although she will continue as Assistant Manager and Cashier.  Diane will take over as head.  The Thrift Shop will be moving upstairs to the third floor of St. Christopher’s House at some point.  Michael suggested we figure out all the income Lillian has helped generate for the church and recognize her efforts and achievements in some way.  One suggestion was that the Vestry host her and her team for breakfast after the 8am service on October 17.  We will present her with a framed print of Holy Trinity at that time.

There will be a meeting on Thursday to finalize the details of the November 5 wine and cheese fund-raiser. The team is considering a price of $35 per person and $60 or $70 per couple.  Non-alcoholic beverages will also be available.

 

Warden’s Report

Vestry Nominating Committee – Warden Bea Tompkins will head the nominating committee, which includes outgoing Vestry members Jim, Liz and Jean.  Virginia volunteered to help with this effort also.

Budget Committee – Warden Steve Knight said that he, Rob, Jim and Jean will meet in October.

Vestry Potluck – Steve announced there will be a potluck dinner for Vestry members and their spouses/partners and children on Saturday, October 16 at the Rectory.  Vestry members should bring food to share.

Vestry Weekend – Michael let everyone know the Vestry weekend will be February 18 to 20, 2011 at Incarnation Camp in Connecticut.

 

Rector’s Report

St. Francis Way Dedication – On October 3 after the 10:30 service, the whole congregation (and their pets) will process out of the church and over to St. Francis Way for its dedication in memory of Roland Gittens.  A member of Roland’s family will attend this event.  This dedication will take place for the 6pm service community, too.

All My Children Proposal – There is a Diocesan initiative called All My Children, where a parish gets involved with a local school, finds out what they need and provides volunteers to help.  Michael asked the Vestry to think about the level of interest that may exist in our parish.

Bedbug Readiness – The Vestry should become informed about bedbugs and have a plan in place in case we need to deal with this problem.

 

Miscellaneous –Virginia will welcome everyone to the Friday performance of Noel Coward in Two Keys by Triangle Theatre.  Jean will do the same on Saturday.

 

Next Regular Vestry Meeting – Monday, October 18, 2010 at 7pm in the Choir Room.

 

There being no further business to come before the Vestry, MOTION made and PASSED to adjourn.

 

Michael closed the meeting with a prayer.

 

Respectfully submitted,

 

 

Liz Poole

Clerk